To the blog for small and medium sized business (SME) owners.

Thursday, January 31, 2008

10 Mistakes in Implementing a QMS

Quality Management System
If you are implementing a quality management system (QMS) avoid the 10 most common mistakes made.

The most important mistake is implenting a QMS for the wrong reason. If the business owner seeks only to receive the accreditation or award following the assessment of a QMS implementation, then all long term benefits will be lost.

Discover the remaining Quality Management System mistakes.

Tuesday, January 29, 2008

7 common problems found with Business Plan Sales Forecasts

On many occasions the sales projections included in a Business Plan are not achieved. Whilst the numbers are understood to be forecasts of future performance, from time to time they are found to differ significantly from the actual results.

What gives rise to dramatic variances between forecast and actual business plan sales forecasts?

7 common reasons why differences arise are:
1. A too optimistic view that sales growth rates achieved by competitors or previously by the business can continue into the future.
2. The marketplace for new products or services has not been researched to ensure prospective customers exist.
3. The distribution channels not established resulting in product not reaching customers.
4. The launch of new products or services not effectively planned resulting in delays before product is available and sales materialize.
5. The reaction of competitors to more competition not factored into the business plan forecasts. Competitors may reduce prices or launch a higher specification product to combat the threat of losing market position.
6. Staff are not trained in or qualified to effectively deliver a new product to market.
7. The business suffers from a lack of investment or working capital, resulting in delays before the anticipated sales forecasts are achieved.

Friday, January 25, 2008

Strategic Business and Financial Review

Undertake a strategic business review of your business.

Out of date, incomplete, inadequate or totally wrong data is often used in the business decision making process.

Benefit from understanding how your business can improve, address concerns and improve business performance.

Learn more read Gain from a Strategic Business Review of Your Business

Wednesday, January 23, 2008

Getting Paid

Read Get Paid: 20 Online Invoicing Tools on ways to improve your cash collection.

Tuesday, January 22, 2008

Overhead Cost Reduction

The control of business overhead is critical to the ongoing success of any organization.

The ability to pass on increased costs in higher selling prices may be resisted by the customer and competitors may move to acquire your market share. Indeed customers may seek price reductions and the challenge for the business will be to offset any selling price reductions against savings derived from improved efficiency savings.

Understand your cost base!

The interrelationship of costs should be appreciated. Costs are generally fixed or variable in nature and the ability to recognize the impact on the cost base of:
- Changes in volumes
- Implementation of improvement programmes
- Process changes
- Technological changes
- Product design changes
- Cost price increases
- Under utilized or redundant fixed assets
- Obsolete stocks
- Duplication, waste, errors
is critical.

The above factors will change the cost structure and understanding how, by how much and when will allow the business owner to control the business more effectively.

Learn more contact David Willetts, DAW Consulting

Saturday, January 19, 2008

10 Steps in a Business Turnaround

Discover the steps to take to avoid your business spiralling out of control.

1. Review and Assess the Present Situation
2. Develop Plans and Business Strategy
3. Communicate With Key Employees
4. Communicate With Other Employees
5. Meet the Bank
6. Meet Customers
7. Meet Suppliers
8. Conserve Cash
9. Implement New/Update Systems and Procedures
10. Monitor, Measure and Take Action

More tips on How to Avoid Financial Disaster and Business Turnaround

If you need help in improving your business contact for a free confidential discussion.David Willetts

Friday, January 18, 2008

Strategic Business Review

Business owner seek to grow their businesses. However, it is important to understand how your business can gain from undertaking a Strategic Business Review.

Why should a business review be undertaken if your business is growing and growing profitably? Well the review should not only recognise past performance, but also assess the prospects for the business in the future and recognising historical performance is no guarantee to future success.

Read Gain from a Strategic Business Review of Your Business

Thursday, January 17, 2008

How Many Mistakes Does Your Company Make?

Have you considered the impact on your businesses of making mistakes?

Possibly not.

However, as SME business owners struggle to meet the ever demanding expectations of customers regarding service and price, the cost of rectifying mistakes should be viewed as an opportunity to reduce overall costs and improve profits.

It is important to understand what a mistake is.

Examples of common mistakes include:
1. products are not manufactured to specification first time, each and every time
2. services provided do not meet the expected standard and are re-visited
3. errors or omissions in communication render additional instructions being given
4. running out of supplies/parts
5. wrong delivery times, quantities or goods
6. invoice errors
7. misfiling of documents

The impact for the business will be increased cost but may also result in lost sales and lost customers.

What actions should be taken to eliminate waste, scrap or process duplication?

A business review should be undertaken and quality management systems be implemented. This may require the environment within the organization being changed; maybe a move to a no-blame culture, staff training increased and encouraging staff to become decision makers.

In addition the introduction, or updating, of ERP systems or the like should promote the documentation of systems and processes that will provide a platform on which a recognized and structured approach in communication and data collection can be adopted.

Learn more about quality management systems (QMS) and improve your business performance and profitability.

Tuesday, January 15, 2008

Receivables Cash Flow

The Sales Ledger Check List.  Discover if you can improve the collection process of your cash receivables The control of receivables cash flow is critical in ensuring good cash flow for businesses.

However, it is often found easy changes in the cash collection processs will dramactically improve the timely amount of cash received. Discover The Ten Important Sales Ledger Tips to improve your cash flow.

Monday, January 14, 2008

Leadership Skill and the Business Owner

Are all SME business owners good leaders – sadly not.

Many business owners possess the technical skills to develop, make or sell a product or service, but do not have the business acumen to convert their talents into a successful business.

Why is this?

It may be:
- a negativity towards the business world
- an unwillingness to add good leadership skills to their skill set
- time constraints preventing the learning of new skills
- a blasé attitude towards their business; “it has been OK in the past it will work in the future”

In many expanding SME businesses the role of the owner must change if success is to be achieved. The business will become more complex and the owner should devote more time to leading the business and less time actually executing the work.

This change will necessitate the gaining of leadership skills.

What are leadership skills?

Leadership is about having the vision for the business, setting the goals and having the ability to inspire and enthuse others to share and achieve those goals. The passion and drive to reach the goals is of paramount importance, however, directing others in a manner that will encourage their commitment to being part of ‘the team’ will be critical.

Learn more on how to improve your leadership skills

Wednesday, January 02, 2008

Learn the 7 Issues to Include in a Business Plan

Care should be taken to ensure a business plan includes all important data about the business.

What is important will vary from business to business, however, there are 7 topics that will most probably be included in a business plan.

Read 7 Topics for Inclusion in a Business Plan